​Application for Correction of Error in the General Valuation

 

GENERAL INFORMATION

Please use this computer application to submit an Application for Correction of Error in the  General  Valuation. An Application for Correction of Error in the General  Valuation may be submitted according  to the provisions of section 67 of the Immovable Property (Tenure, Registration and Valuation) Law, Cap 224, as amended by Law 110 (I) / 2014. Before completing the Application it is necessary to check carefully the characteristics of the property, both the land and the buildings as well the units constructed on it. You should proceed to complete and submit the application only if it is established that:

1. Any buildings and units have been constructed which do not appear in the details of the property.

2. Buildings or units, which have been demolished, appear in the details of the property.

3. There are substantial differences in the characteristics of the land, the buildings or the units to an extent which might significantly affect the value of a general valuation of the property.

4. No value of general valuation at 01.01.2013 prices has been fixed for the property.

There is no time limit for submitting an application for correction of error and it is free.

It should be noted that the value of general valuation given on the property concerns the value of the whole property and not the value of your share.

 

CONDITIONS FOR THE APPLICATION

It is necessary to attach the following information to the application:

1. A copy of the building permit, the planning permit and final approval certificate (if applicable).

2.  Architectural floor plans.

3. Recent photos of the property, both inside and outside the units

4. Other documents supporting the application

 

RIGHT OF OBJECTION

Upon the acceptance and examination of the application for correction of error you will be informed of the result and the  valuation becomes final, unless, in accordance with sections 71 (b) (iv) and 74 of the Law, you submit in writing an  objection against the  valuation, within thirty days from the date the notification has been given to you

 

SUBMISSION OF THE APPLICATION

To continue with the completion of the application you will need to select from your list of properties, the property for which you have ascertained that there is an error or omission in its characteristics.

 

STAGES OF THE APPLICATION

The application for registration of valuation characteristics consists of five tabs:

  1. General Information
  2. Selection of Property
  3. Correction of Valuation Characteristics
  4. Attached Files
  5. Methods of Delivery
 

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Temporary saving of the application

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The user can proceed with the temporary saving of the application throughout the process of completing the application by selecting the option "Draft" which appears at the bottom of the screen, in all the screens of the application. The application will be saved in the system without being completed and an application number will be given.  The user can find the specific application by selecting the page "My Applications" and complete it or cancel it. 

 

Introduction to the system:

With the user's introduction to the system, automatically the page "DASHBOARD" appears, displaying the electronic applications available. The user selects from this table the application for "Correction of Error of General Valuation" and opens the application.

 

1. General Information

Tab 1 "General Information" includes a brief description of the application.

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2. Selection of property

In order to move to the selection of the property the user will work on, he must go to tab 2 "Property Selection".

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With the selection of tab 2 "Property Selection" the system will show the property registered in the name of the user.

In case the user, in addition to his personal capacity, is the Plenipotentiary Representative/Administrator of the property of another person, the system shows two types of users:

• The user who is already connected to the system

• and the Agent

The user selects the appropriate type of the property owner, by pressing the corresponding button.

If he selects user connected the system, e.g. ΝΙΚΗ ΧΑΡΑΛΑΜΠΟΥΣ, the system will show the property registered in his name.

If the user selects "Agent", the system automatically displays the field "person represented".

From this field the user selects the person he represents.

englishCEGV5.jpgOnce the person represented is selected, the system shows all pieces of property registered in the name of the said person.

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Note:

If you find that some plots do not appear in the "Property List", this means that the property is registered in the Lands and Surveys Department with a different identification number from the number of your identity card.

This number is an identification number which is used in the place of the actual identity card of the owner, where this is unknown. Continuous efforts are being made to replace those numbers with actual identities. The contribution of the citizens in this effort is both important and valuable.

You may use the online service "Property Declaration" in order to declare your plots which do not appear in the "Property List". In such a case a competent officer of Lands and Surveys will investigate the matter and you will be informed accordingly.

From the property list, the user selects the property on which he wishes to work. Immediately after the selection of the property, the system displays a warning icon, with the following message:

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No:  The system will not proceed with the application.

Yes: The system displays information about the parcel selected by the user and automatically proceeds to tab 3 "Correction of Fiscal Characteristics".

3. Correction of Fiscal Characteristics

This tab shows all the characteristics of the property chosen by the user. The first screen contains the following fields:

Property Details

The details of the property are shown as they appear in the title deed.

englishCEGV8.jpgGeneral Parcel Information

englishCEGV9.jpgThis field concerns the land characteristics. By selecting Details the user can see the features of the parcel. By selecting Edit the user can edit the characteristics of the parcel.

General Building Information

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The field "General Building Information" shows the existing buildings that are recorded and created in L.I.S., both the legal and fiscal buildings. If there are no buildings the field appears blank.

Detailed Building/Unit Information

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The "Detailed Building/Unit Information" field shows all existing units which are recorded and created in the L.I.S. both legal and fiscal units.  If there are no units created the field appears blank.

Other Sub property Details

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These are ancillary areas, swimming pool, external building, warehouse, basement, parking place and other which are shared by all the units on the property or it is not specified to which unit they belong.

User Remarks

This field records in free text, any other information relating to the property.

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Parcel Characteristics

Parcel Details

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By selecting Details the user can see the characteristics of the parcel.

By selecting the Edit the user can edit the characteristics of the parcel.

By activating Edit a new screen opens showing the following fields:

Parcel Details

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Additional Characteristics

The characteristics of the property are the following.

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It is noted that it is mandatory to maintain all the characteristics of the property, so as to give a true picture of each plot.

The left side of the screen shows the "Current Value", i.e. the characteristics that are recorded in the L.I.S. and the right side of the screen the "New Value", i.e. the features that will be entered by the user. The current value is blank where a feature is not maintained in the Land Information System (L.I.S.).

The following characteristics of the property should be recorded:

Access Type:  Select the type of access to the property (eg. None, registered road, pathway, registered non- asphalted , non- asphalted , non-registered road, right of way, other)

Road site relation: Select the relationship with the road that is applicable e.g.,none, one side, corner/ privileged etc. Option  "Corner /privileged " should be noted where the property is on the corner, or when one or more of its sides are adjacent to the road.

Parcel road level: Select the relationship of the property with the level of the road e.g. level to land, below land, over land etc

Parcel shape: Select the shape of the parcel

  • Regular: The shape does not cause any problem to the development or use of the property. Usually plots with regular shape are described as those having a square or rectangular shape.
  • Irregular: The shape of the parcel does not cause major problems in its use and development.
  • Very irregular: Due to its shape, the use and development of the property is problematic.
  • Parcel View: Select the view of the parcel concerned.
  • Restricted: Where there are obstacles blocking the view, for example, e.g. the property is at a much lower level than the neighboring blocks.
  • Standard: Plots without a view attracting interest.
  • Premium: Plots overlooking the forest or having an unobstructed view of the surrounding area.
  • Sea: Plots adjacent to the beach or having direct sea view.
  • Spectacular: Plots that are unique and have unobstructed view, combining mountain and sea.

​Parcel Environment: Select the characteristic surroundings of the property. A green area may be a public green area or a forest. Private plots with plantations etc should not be noted.

Parcel Obstacles: Select obstacles existing on the property, such as caves and high voltage cables. Where possible, photos should be produced.

Parcel Nuisance: It concerns cases where there are intrusions near the property, such as proximity to an EAC sub-station and electricity pylons. The most important intrusion is selected and if there are more intrusions which significantly affect the value of the property, they should be noted in the field "Additional Information". Where possible, photos should be produced.

Slope: It should be recorded in the "Additional Information" field in case the property is a steep slope exceeding 45° and cannot be developed.

After completing the work, the user activates the option "Save". After saving, the user is automatically transferred back to the previous screen. If the "Cancel" option is activated, he is transferred  back to the previous screen without saving changes.

​Other Subproperty Details

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​These sub-properties are the swimming pool, external building, warehouse, basement, parking place, other.

Please record only shared property which is for common use by all units, or which is not defined to which unit it belongs.  In cases where it has been defined to which unit it belongs, it should be recorded on the page of that unit. 

 YES/ NO

Select the box corresponding to the sub-property existing on the real estate.

QUANTITY

Please record the number of sub-properties

AREA

Record the area of every piece of sub-property.

Note 1: Where part of the shed or basement is used as parking area, the number of parking spaces should be recorded in the corresponding field. The position where the parking spaces are located should not be calculated in the area of the shed or the basement.

Note 2: As regards the parking places, only covered ones should be recorded, giving the number and not the area.

User Remarks

Any other information relating to the property should be recorded in this field in free text.

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 Characteristics of Building and Units

 General Building Information

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 The field "General Building Information" shows the existing buildings that are registered and created in the L.I.S., both registered and non-registered buildings. If there are no buildings created the field appears blank. 

Detailed Building/Unit Information

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The field "Detailed Building/Unit Information" shows all the existing buildings that are registered and created in L.I.S., both registered and non-registered buildings. If there are no buildings created the field appears blank.
 
Maintenance procedure of existing building and unit

Once the user selects the building at the bottom of the screen only units belonging to the specific building, if any, are shown. With the selection of the building, the functions Edit, Details, Add Building, Add Unit are activated both for the building and the units.

Details: With this option the user can see the characteristics that are registered and maintained in L.I.S.

Edit: With this option the user can edit the characteristics of the building or unit.

Edit Building

Activating the option Edit in the building, a new screen opens showing the following fields:

Details of Building

The upper part of the screen shows details of the building

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 Additional Characteristics

There follow the characteristics of the building. It noted that it is mandatory to maintain all the characteristics of the building, so as to give a true picture of each property.

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The left of the screen shows the "Current Value", i.e. the characteristics that are registered in the Department and the right part of the screen shows the "New Value", i.e. the characteristics that will be entered by the user. The current value is blank where a characteristic is not maintained in the L.I.S.

The following characteristics of the building should be recorded:

Building Name: Where a name was given to the building, this name should be indicated. When there are more than one buildings on the plot, please indicate the orientation of the building e.g. West. In these cases please attach cadastral plan showing the position of each building or a rough sketch showing the position of each building.

Building No of units: The total number of units existing on the building  (i.e. the total number of apartments - offices, shops, houses, etc. present in the building) should be given.

Additional information: Other information relating to the building are recorded in free text.

Deletion Details

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The user can select the field "Marked for Deletion", if the existing building has been demolished. In the field "Comment" any information concerning the demolition of the building, such as the year of demolition, the number of demolition permit etc. should be recorded.

After completing this work the user activates the option "Save". After saving, the user is automatically returns to the previous screen.

If the "Cancel" option is activated, the user returns the previous screen without saving changes.

Editing the Unit

Activating the option "Edit" in the unit opens a new screen showing the following fields:

Unit Details

The top of the screen shows the details of the unit

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 The following types of units have been established:
  • HOUSING UNITS includes Houses and Apartments
  • COMMERCIAL UNITS includes Shops, Offices, Garages and Showrooms etc.
  • INDUSTRIAL UNITS includes Laboratories, Industrial Warehouses, Factories, etc.
  • PUBLIC SERVICES AND ORGANISATIONS OF PUBLIC INTEREST includes the Police, Forest, Fire Stations, Electricity Substations, Broadcasting and Telecommunication stations.
  • COMMUNITY SERVICES includes Schools, Kindergartens, Public Νurseries, Orphans' Homes, Gyms, Sports Halls, Hospitals, Clinics.
  • RECREATION AND ENTERTAINMENT includes Museums, Cinemas, Theatres, Libraries, Cafeterias, Restaurants, Recreation Centers.
  • FARMING UNITS includes livestock premises, pens for farm animals etc

​Unit Actual use: Enter the actual use of the unit according to the local situation, if different from the permit issued.

Mandatory and Additional Characteristics

Here are the characteristics of the unit. The features are divided into mandatory and additional features.

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The mandatory characteristics were selected as minimum requirements that must be completed in order to submit the application electronically. Please note that it is mandatory to maintain all the characteristics of the unit, so as to give a true picture of each unit.

The left side of the screen shows the "Current Value", i.e. the characteristics registered in the Department and on the right side of the screen the "New Value", ie characteristics to be recorded by the user. The current value is blank where a characteristic is not maintained in the L.I.S.

The following characteristics of the unit should be recorded:

Unit Year Built: In the field  "unit year built", the year of construction of each unit should be recorded. This is very important.

Unit Class: The category of the unit should be determined after an evaluation of the characteristics of the unit is made, in combination with the amenities and functionality of interior spaces and the description applicable for the category of the unit is selected. The category is divided into the following classes:
  • Luxury This category covers units which are made with very expensive and quality exterior materials (stone, marble). Usually they have a swimming pool and large landscaped areas. Mostly, their area exceeds 350 m with special architectural design, while they are built on large plots of land.
  • Category A covers units which are made with very good quality materials. They are usually independent and semi-detached houses and apartments that are of the same level of quality with the aforementioned types of residence. They are units which are   usually designed to provide functional living spaces and amenities.
  • Category B covers units which have been built with more conventional materials. The workmanship and materials are good to moderate. This category usually includes row of houses or standard housing estates.
  • Category C covers units where the materials, both internally and externally are of low quality.
  • Category D covers units constructed with outdated and poor materials and have a low economic value.

    Unit Condition: The field "unit condition" concerns the physical condition of the unit and the level of maintenance. The details of the physical condition of the unit should be recorded.  Based on the above, for each building / unit, one of the following four main categories should be selected:
  • Very good
  • Good (well preserved)
  • Fair (good but some shortcomings identified)
  • Poor (facing serious problems)

 

Unit Frame Type: Select the type of frame of the unit. If it is built with stone or mud brick, or with reinforced concrete (concrete and iron). If it is prefabricated, metallic or wooden frame should be selected and recorded in the "Additional Information" field appearing at the bottom of the screen, indicating that the unit is prefabricated.

Unit View Type: The description corresponding to the unit should be selected, namely:

  • Restricted: Where there are obstacles which block the view, for example, a unit in the basement.
  • Standard: Units with no view attracting interest.
  • Premium: Units overlooking green areas, or forest or having unobstructed views of the surrounding area.
  • Seaview: Units adjacent to the beach or having direct sea view.
  • Spectacular: Units which have a unique, unobstructed view, combining mountain and sea.

​Unit Refurbished Type: Select the type of renovation, full or substantial.

Unit Refurbished Year: The field "unit refurbished year" should be completed  where there  has been complete or substantial renovation. Complete renovation is deemed to be when about 70% of the construction has been replaced and substantial renovation when about 50% of the structure has been replaced. They should be recorded in the "Additional Information" appearing at the bottom of the screen, giving the details of the renovation e.g. if floors, windows, bathrooms, plumbing and / or electrical installation, cabinets, etc were changed.

Unit Floor number:  Enter the floor number where the entrance of the unit is found. (e.g. 3rd).

Flat number: Enter the door number, if applicable. Where there are more than one units in the same building, in the field orientation of the unit, enter the orientation of the unit (e.g. west, middle, east, etc.).

Unit floor total number: Enter the total number of floors in each unit.

Unit Disability: Select the problems that have been observed in the shell, masonry and other parts constituting the unit, such as caving, cracks, rot and moisture. In order to record any of the above, as a problem, it should be observed extensively in the largest part of the unit.

Area of the unit:

Depending on the use of each unit, the areas should be calculated in square meters, separately for each area of the unit, e.g. enclosed area, mezzanine, auxiliary room, covered verandas , etc and completed in detail, in the respective field in the column on the type of unit in question.
  • Fiscal Unit Enclosed Extent is the total interior space of the unit.
  • In the case of shops, enter the area in the "Walled Area ', only where the shop consists of ground floor only. The area of the mezzanine should be entered separately in the respective field, "mezzanine". If the shop consists of several floors then the area should not be entered in the "Fiscal Unit Enclosed Extent ', but in the fields related to each floor separately (" ground floor "," first floor "," other floors ").
  • The areas of verandas, should be recorded separately in the respective fields of the units.
  • "Unit parking place number ". Enter the number of parking spaces belonging to the Unit, not their area. Select the unit parking place type.
  • The extent of semi-basement, basement, outbuilding, ancilliary and pool should be entered separately in the respective fields of each unit only where they belong to the specific unit. Where the above areas are shared by all units or where the unit to which they belong are not specified, they shall be entered in the field "Unit other remarks» to be found on the screen of the plot.
  • Where part of shed or basement is used as parking space, the number of parking spaces should be entered in corresponding field. The position where the parking spaces are found should not be calculated in the area of the shed or the basement

 Unit access relation to road: Enter the applicable relationship, i.e. whether it abuts the road on    one side, is a corner shop etc. Where the shop is inside the building, that is it has no facade on a public road, enter "Interior Shop".

The height of the industrial unit (unit eaves height) should be entered in meters, i.e. the distance from the ground to the highest point of the roof.

 

Details of Deletion

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The user may select the field "Marked for Deletion" if an existing unit has been demolished or created by mistake. In the field "Comment" enter any information concerning the demolition of the unit, including year of demolition, the number of demolition permit etc.

After completing the work the user activates the option "Save". After saving, the user automatically returns to the previous screen.

If the "Cancel" option is activated the user returns to the previous screen without saving changes.

Addition of a building

The user can select "Add Building" to add new buildings to the property. By activating in the building the option "Add Building", a new screen  opens showing the following fields:

Details of the building

At the top of the screen the details of the building are shown

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Additional characteristics

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The characteristics of the building are shown. Please note that it is mandatory to maintain all the characteristics of the building, so as to give a true picture of each property.

The left of the screen shows the "New Value", i.e. the characteristics to be entered by the user.

After filling in the characteristics, please select the function "Save" at the bottom of the screen. With the option "Save" the building with its characteristics are saved and you return automatically to the screen for the creation of a new unit, giving the following message

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Addition of a Unit

A new unit may be added to an existing building or a new building.

For the creation of the first new unit, the screen of the unit as described above opens up automatically.

If you proceed to the creation of the unit in an existing building please select the function "Add Unit" when a new screen opens showing the following fields:

​Unit Details

The top of the screen shows the details of the unit

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In the field "Sub property Kind", select the type of each unit, according to the permit issued by the competent authority.

The following types of units have been established:

  • HOUSING UNITS includes Houses and Apartments
  • COMMERCIAL UNITS includes Shops, Offices, Garages and Showrooms etc.
  • INDUSTRIAL UNITS includes Laboratories, Industrial Warehouses, Factories, etc.
  • PUBLIC SERVICES AND ORGANISATIONS OF PUBLIC INTEREST includes the Police, Forest, Fire Stations, Electricity Substations, Broadcasting and Telecommunication stations.
  • COMMUNITY SERVICES includes Schools, Kindergartens, Public Νurseries, Orphans' Homes, Gyms, Sports Halls, Hospitals, Clinics.
  • RECREATION AND ENTERTAINMENT includes Museums, Cinemas, Theatres, Libraries, Cafeterias, Restaurants, Recreation Centers.
  • FARMING UNITS includes livestock premises, pens for farm animals etc

Additional Characteristics

There follow the characteristics of the unit. The characteristics are divided into mandatory and additional characteristics. The required characteristics have been chosen as minimum characteristics that must be completed in order to submit the application electronically. It should be noted that it is mandatory to maintain all the characteristics of the unit, so as to give a true picture of each unit.

The left side of the screen shows the "New Value", i.e. the characteristics that will be entered by the user.

The characteristics of the Unit to be entered are explained in the paragraph "Editing the Unit" above.

After completing the characteristics, please select the function "Save" at the bottom of the screen. With the option "Save" the unit and its characteristics are saved and the screen with the general characteristics of the property opens automatically, showing the new unit which has been created.

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To the left of the unit there are the options Edit, Details, Delete.

 
4. Attachment Data

 Once the user has finished editing the valuation characteristics he may choose tab 4 "Attachment Data" to attach documents supporting the application.

It is necessary to be attached the following files:
  • Permits issued for the property
  • The cadastral plan of the development
  • Floor plans of all units
  • Photos of buildings (3-4 for each property)

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The screen shows the following options:

  • Upload File: The user can upload a file from the Browser.
  • Upload Folder: The user can upload the files existing in a folder from the Browser.
  • Attachments: The user can see the attachments that have been uploaded and the creation date of each file.
  • Deletion: The user can delete a file attachment.
Methods of Delivery

To complete the application, the user selects the tab 5 "Delivery Method". He selects the Postal Delivery and registers the address to which he wishes to receive the notification about the result of the examination of the application.

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Saving a rough draft if the application

The user may proceed to saving a rough draft of the application by choosing the function "Draft" appearing at the bottom of the screen. The application will be saved in the system without being completed and an application number will be given which will allow the user find the specific application on the page "My Applications" and complete it or cancel it.

​Submission of the application

By selecting "Submit", the request is completed, and the message is given that the application has been submitted successfully the details of the submission are given.

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Viewing the details of the application

The user has the option to review the details of his application in two ways: 

  1. Selecting the button "My Applications" appearing on the left side of each screen. 
  2. Immediately after submission, by selecting directly the numbers of the electronic application from the confirmation of application screen.